VAT rates of 5–25% apply to every hotel, conference and supplier invoice abroad. We identify what qualifies, file before the deadline, and charge nothing until the refund is yours.
No reimbursement, no fee.
Enter your annual gross business travel and event spend abroad (VAT inclusive). Only count expenses outside your country of registration.
* Other jurisdictions may also be eligible in specific cases. We confirm this during the assessment.
Any company with cross-border travel, events or client activity abroad accumulates reimbursable VAT. These are illustrative cases across the range we see.
Two things typically prevent reimbursement. Deadlines are strict — often 30 June of the year following the expense. Documentation must be correct — invoices normally need the VAT shown separately and the company named properly. By the time finance teams review travel spend, the window may already be closing.
The deadline for 2025 expenses is 30 June 2026.
Send the foreign business expenses you would like reviewed — invoices, receipts or expense summaries, in any format. No need to organise anything first — send what you have. We assess, we write, we tell you exactly what is reimbursable, what needs corrected invoices, and what falls outside the rules. You receive a written report by email.
The assessment is free, with no commitment required. We reply within five working days.
VAT reimbursement claims for 2025 expenses must be filed by 30 June 2026 · We do not publish client names, amounts or case studies.
Get a free assessmentCompanies leave it unclaimed because the process is demanding and most providers are built for large corporates — as if the deadlines were different for smaller companies, or the tax authorities less strict, or the money less real.
BUSINESS TRAVEL VAT does that work. From Switzerland, with the standards of Swiss Ledger AG.
swissledgergroup.com →You send the expenses through whichever method works best for you.
We assess eligibility by jurisdiction and deliver a written report — what’s reimbursable, what isn’t, and why.
If you proceed, we prepare and file the reimbursement applications, follow them through to payment and transfer the reimbursed amounts to you.
You pay only on success — 35% of the amount reimbursed. No reimbursement, no fee.
No reimbursement, no fee.
Swiss companies reclaiming VAT in the European Union, the EEA, the United Kingdom, the United Arab Emirates and other eligible jurisdictions.
Foreign companies reclaiming Swiss VAT — including but not limited to companies based in the EU, the UK, and the UAE.
Combinations between two foreign countries where reciprocity or refund rules permit — for example, a UK company reclaiming UAE VAT or a German company reclaiming Norwegian VAT. In certain cases, we can also approach tax authorities directly to explore reimbursement where no formal treaty exists. We assess feasibility during the initial review.
Each case depends on the rules between the relevant jurisdictions. The free assessment establishes what applies — typically within five working days.
The relevant tax authority expects documentation in the correct form. The invoice must usually show VAT separately, name the company correctly, identify the supplier with its VAT number and fall within the reimbursement period.
Many companies do not claim reimbursement because their invoices do not meet this standard. Hotels issue generic receipts, conference organisers send confirmations rather than invoices, and online bookings show totals without VAT itemised separately.
Where this happens, documentation can often be reissued. When it can, we do the work of obtaining it: contacting hotels, organisers, suppliers and booking platforms in the local language, requesting corrected invoices and following up until they reply.
Every client receives a personal dashboard — view filed claims, status updates and received payments in one place.
Once a claim is filed, you see exactly where it stands — submitted, under review, approved or paid. Every reimbursed amount, jurisdiction and status in one view.
| Case | Jurisdiction | Amount | Status |
|---|---|---|---|
| Q1 2026 — Munich, Berlin | Germany | CHF 8’420 | Paid |
| Q1 2026 — London, Edinburgh | United Kingdom | CHF 4’180 | Approved |
| Q1 2026 — Dubai | UAE | CHF 2’640 | Filed |
| Q4 2025 — Milan, Rome | Italy | CHF 6’120 | Paid |
| Q1 2026 — Geneva, Zurich | Switzerland | CHF 12’840 | Approved |
| Q4 2025 — Paris, Lyon | France | CHF 3’960 | Under review |
Your data is used solely to respond to your enquiry and is stored in Switzerland, in compliance with Swiss data protection law.