VAT rates of 5–25% apply to every hotel, conference and supplier invoice abroad. We identify what qualifies, file within the deadline, and charge nothing until the refund is yours.
No reimbursement, no fee.
Enter your annual gross business travel and event spend abroad (VAT inclusive). Only count expenses outside your country of registration.
* Other jurisdictions may also be eligible in specific cases. We confirm this during the assessment.
Any company with cross-border travel, events or client activity abroad accumulates reimbursable VAT. These are illustrative cases across the range we see.
Two things typically prevent reimbursement. Deadlines are strict — often 30 June of the year following the expense. Documentation must be correct — invoices normally need the VAT shown separately and the company named properly. By the time finance teams review travel spend, the window may already be closing.
For 2026 expenses, the deadline is 30 June 2027.
Send the foreign business expenses you would like reviewed — invoices, receipts or expense summaries, in any format. No need to organise anything first — send what you have. We assess, we write, we tell you exactly what is reimbursable, what needs corrected invoices, and what falls outside the rules. You receive a written report by email.
The assessment is free, with no commitment required. We reply within five working days.
Claims are filed within the statutory window — 30 June of the year following the expense. We do not publish client names, amounts or case studies.
Get a free assessmentCompanies leave it unclaimed because the process is demanding and most providers are built for large corporates — as if the deadlines were different for smaller companies, or the tax authorities less strict, or the money less real.
BUSINESS TRAVEL VAT does that work. From Switzerland, with the standards of Swiss Ledger AG.
swissledgergroup.com →You send the expenses through whichever method works best for you.
We assess eligibility by jurisdiction and deliver a written report — what’s reimbursable, what isn’t, and why.
If you proceed, we prepare and file the reimbursement applications, follow them through to payment and transfer the reimbursed amounts to you.
You pay only on success — 35% of the amount reimbursed. No reimbursement, no fee.
No reimbursement, no fee.
Swiss companies reclaim VAT in the EU, the EEA, the UK and the UAE.
Foreign companies reclaim Swiss VAT. EU, UK, UAE and beyond.
Two foreign countries, where reciprocity permits. A UK company reclaims UAE VAT. A German company reclaims Norwegian VAT. Where no treaty exists, we approach the authority directly and test what can be recovered. The assessment confirms your route in five working days.
Each route follows the rules between the jurisdictions in play. The assessment establishes yours.
The relevant tax authority expects documentation in the correct form. The invoice must usually show VAT separately, name the company correctly, identify the supplier with its VAT number and fall within the reimbursement period.
Many companies do not claim reimbursement because their invoices do not meet this standard. Hotels issue generic receipts, conference organisers send confirmations rather than invoices, and online bookings show totals without VAT itemised separately.
Where this happens, documentation can often be reissued. When it can, we do the work of obtaining it: contacting hotels, organisers, suppliers and booking platforms in the local language, requesting corrected invoices and following up until they reply.
Every client receives a personal dashboard — view filed claims, status updates and received payments in one place.
Once a claim is filed, you see exactly where it stands — submitted, under review, approved or paid. Every reimbursed amount, jurisdiction and status in one view.
| Case | Jurisdiction | Amount | Status |
|---|---|---|---|
| Q1 2026 — Munich, Berlin | Germany | CHF 8’420 | Paid |
| Q1 2026 — London, Edinburgh | United Kingdom | CHF 4’180 | Approved |
| Q1 2026 — Dubai | UAE | CHF 2’640 | Filed |
| Q4 2025 — Milan, Rome | Italy | CHF 6’120 | Paid |
| Q1 2026 — Geneva, Zurich | Switzerland | CHF 12’840 | Approved |
| Q4 2025 — Paris, Lyon | France | CHF 3’960 | Under review |
Your data is used solely to respond to your enquiry and is stored in Switzerland, in compliance with Swiss data protection law.